Last Updated: February 8, 2026

1. Introduction and Scope

1.1 Purpose

This Privacy Policy describes our practices regarding the collection, use, disclosure, and protection of your personal information in connection with the System. It also outlines your rights as a data subject under Philippine law.

1.2 Scope of Application

This Privacy Policy applies to:

• All users of the System — administrators, church staff, ministry leaders, volunteers, and church members
• Personal information collected through the System and related church activities
• All data processing activities conducted by the Church in relation to the System

1.3 Data Controller

The Valley Cathedral Naic World Conquest Ministry acts as the Data Controller for all personal information collected through the System. As Data Controller, we determine the purposes and means of processing your personal data and are responsible for ensuring compliance with data protection laws.

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2. Definitions

• "Personal Information" — Any information that can identify you directly or indirectly, including name, contact details, ID numbers, and online identifiers.
• "Sensitive Personal Information" — Information about race, ethnicity, marital status, age, religious beliefs, health data, and financial information as defined in the Data Privacy Act of 2012.
• "Processing" — Any operation on personal data: collection, recording, organization, storage, modification, retrieval, use, disclosure, and deletion.
• "Data Subject" — The individual to whom the personal information relates (you).
• "Consent" — Freely given, specific, informed indication of your wishes agreeing to the processing of your personal information.

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3. Information We Collect

3.1 Personal Information

We collect the following types of personal information when you use the System:

Category	Examples of Data Collected
Identity Information	Full name, date of birth, gender, photograph, government-issued ID numbers
Contact Information	Email address, phone number, home address, emergency contact details
Membership Information	Membership status, date joined, ministry affiliations, baptism records
Attendance Records	Church service attendance, event participation, small group attendance
Financial Information	Donation records, tithe history, giving patterns, payment methods
Technical Information	IP address, login times, device information, browser type, activity logs

3.2 Sensitive Personal Information

We may collect sensitive personal information in specific contexts:

• Religious beliefs and practices: Spiritual journey info, baptism records, ministry involvement
• Health information: Only when voluntarily provided for prayer requests or ministry care
• Marital and family status: For family ministry purposes
• Financial information: Donation and contribution records

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4. How We Use Your Information

4.1 Primary Purposes

• Church Administration: Managing membership records, maintaining contact databases, coordinating activities
• Ministry Operations: Organizing volunteers, scheduling ministry participants, facilitating small groups
• Communication: Sending announcements, newsletters, event invitations, prayer updates
• Financial Management: Processing donations, generating contribution statements
• Attendance Tracking: Recording service attendance, event participation
• Pastoral Care: Providing spiritual guidance, responding to prayer requests

4.2 Legal Basis for Processing

• Consent: You have given clear consent for us to process your personal data
• Legitimate interests: Necessary for operating the church and providing ministry services
• Legal obligation: Required to comply with Philippine laws
• Vital interests: Necessary to protect your vital interests or those of another person

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5. Data Security and Protection

5.1 Security Measures

We implement industry-standard security measures to protect your personal information:

• Encryption of data in transit and at rest
• Secure password policies and authentication mechanisms
• Regular security updates and patches
• Firewall and intrusion detection systems
• Role-based access controls
• Regular security audits and assessments

5.2 Your Responsibility

• Maintaining the confidentiality of your login credentials
• Using strong, unique passwords
• Logging out when using shared devices
• Immediately reporting any unauthorized access or security breaches

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6. Your Rights as a Data Subject

Under the Data Privacy Act of 2012, you have the following rights:

• Right to Be Informed: Know what data we collect and how it's used
• Right to Access: Request access to your personal information
• Right to Rectification: Correct inaccurate or incomplete information
• Right to Erasure: Request deletion of your personal information in certain circumstances
• Right to Object: Object to processing for direct marketing or other purposes
• Right to Data Portability: Receive your data in a structured, machine-readable format
• Right to Withdraw Consent: Withdraw consent at any time
• Right to Lodge a Complaint: File a complaint with the National Privacy Commission

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7. Contact Information

7.1 Data Protection Officer

For questions or requests regarding this Privacy Policy or your personal information:

7.2 National Privacy Commission